You must be careful when you're planning a marvelous event. You need to make sure that you are using the right vendors who can help and provide for your needs, because there are many people out there just waiting to take advantage of unsuspecting individuals like yourself. Make sure you protect yourself.
Planning the perfect event is tough, but it's not impossible. It can be done one of two ways: by doing all the work yourself or hiring a company to do most of it for you and give them some specific guidelines on what they need to do.You will want your guests to have fun at whatever type of party you are planning so make sure there is something for everyone; games, music etc., otherwise people might get bored really quickly.
It's important to shop around for prices on what you need. If, let's say you want fifty table clothes then call three suppliers and ask their price - it could be just $1 cheaper at another store with free shipping compared to paying more than the item is worth.
Find items that you can reuse at other events. For example, go back to the tablecloths from an order and see if they're worth laundering or printing again? This is a good idea for event planners who put on many different kinds of events in months or years. While it might be more costly up front than using paper, consider how often these cloths will get reused before deciding which option would work best! Remember: savvy affairs don't use paper.
The supplier you choose can make or break your event, just by not showing up. You need to keep a list of supplies in order to have backup plans so that if the supplier doesn't show, or doesn't ship and it's day-of for the event, someone will be able to get what they need from elsewhere before time runs out.
Hold the supplier to their contracts, and you are ordering products. If you order 100 green cloth napkins and 40 black napkins for centerpieces but they shipped it with 50 of each product wrongfully, call them about this issue. Tell them that if they want a good customer relationship then they should offer some sort of discount or else refuse shipment altogether because as the buyer you don't have to pay for what is not right.
You should never use a vendor or supplier who is always running late for your events. Avoid suppliers that will not deliver what you order and in the quantities that you are expecting, as well those whose products haven't been perfect when they've delivered them to other clients before. Keep an inventory of all vendors who have supplied good quality goods with prompt delivery so if there's ever any miscommunication during one of your event orders, it won't be too difficult to get replacements from elsewhere - just make sure they're on top of everything from forks to tables!